Finance Manager

EDUCATIONAL REQUIREMENTS / QUALIFICATIONS :

• Bachelor/Master’s Degree with 7-9 years of experience in a finance and accounts function.
• Additional professional qualifications such as CA, ACCA, CIMA, CPA or equivalent is an added advantage.
• Proficiency in Microsoft Office Suite and data base management
• Strong knowledge in Microsoft Excel
• Experience working in a Google environment preferred.

SKILLS AND COMPETENCIES :

• Strong finance and accounting background.
• Technical competency with relevant statutory regulations e.g. IFRS, Labor Laws etc.
• Proficiency in budgeting, forecasting and management reporting with proven track records.
• Strong leadership, interpersonal and communication skills with a capacity to manage challenging business stakeholders and a highly motivated team.
• Possess critical thinking and analytical skill set.
• Strong business acumen, creative mind, ability to take initiative and act independently.
• Effective problem solving, decision making and time management skills.
• Constant drive for achievement of improved standards of performance and quality.

ACCOUNTABILITIES :

• Accountant’s performance
• CAPEX
• OPEX
• Monthly P & L
• HR Payroll Budget
• Monthly Cashflow

OTHER :

• Maintains the highest standards of professionalism, ethics and attitude towards all staff, students, and parents
• Attends training programmes as set by the school
• Performs related duties and special projects assigned
• Active participation in the implementation of the school’s events and any other initiatives

ROLE AND RESPONSIBILITIES :

• Ensure all department policies and procedures are adhered to by all staff members of the School.
• Review and update department policies and procedures periodically.
• Manage day-to-day processing of finance and accounting transactions of the school and summarize financial transactions.
• Prepare and interpret monthly management accounts and annual financial statements, cost data and management reports.
• Direct, supervise and ensure that all financial and accounting transactions are posted under the correct accounting heads.
• Create, update and modify chart of accounts as and when required.
• Monitor accuracy of payables and receivables accounts.
• Prepare and analyze budgets and cash-flow projections and be responsible for the school’s cash-flow management.
• Analyze revenue and expenditure trends and recommend appropriate budget levels and ensure expenditure control.
• Prepare actual vs. budgeted reports and provide recommendations for expenditure control in case of significant variances and present the same to the School Management. Document reasons for the variances.
• Manage all assets (fixed and current) to ensure that neither insufficient nor unnecessary funds are invested in the assets.
• Review FAR records on periodic basis for correctness and accuracy.
• Interact with internal and external auditors in completing audits and ensure necessary documentation for external and internal audit is maintained as required.
• Implement accounting and financial reporting standards and approved systems and procedures.
• Approve journal vouchers and adjustment entries prior it’s posting in the ledger.
• Review and shortlist vendors and buyers.
• Review and approve payment vouchers.
• Review and approve the monthly payroll sheet.
• Review and approve advance payments for petty cash and review petty cash expense periodically.
• Review and approve invoices and document reasons for variations (if any).
• Review monthly reconciliation statements (bank reconciliation, stock reconciliation, vendor reconciliation, physical verification of fixed assets, etc.)
• Prepare student head count and conduct revenue reconciliation.
• Define and approve extension of grace period to be offered to students with respect to the payment of fees for the term.
• Review and approve purchase requisitions for all administration purchases.
• Review comparative statements and shortlist vendors for general purchases and academic text books (except fixed asset purchases) in discussion with other authorized personnel.
• Review and approve purchase orders for general purchases and academic text books.
• Review asset disposal form and approve disposal request.
• Review and shortlist buyers for disposal of assets
• Review and approve additional manpower along with other members in SLT
• Review and approve employment offers along with other members in SLT
• Manage repairs and maintenance work and schedules of outsourced staff.
• Manage outsourced operations such as canteen and cafeteria, maintenance, cleaning, security, gardening, sewage and drainage and fire and equipment alarms.
• Liaise with engineers, architects and engage in tendering in case of any infrastructure projects need to be undertaken by the school.
• Participate in discussions with Regional CFO, Regional CEO and Executive Head regarding building projects.
• Review and approve marketing contracts.
• Review and approve departmental plans and budgets.
• Define and approve extension of grace period to be offered to students with respect to the payment of fees for the term.

Note : The primary responsibilities listed above are illustrative and not exhaustive. Additional responsibilities may be added from time to time depending on organizational requirements.