Head of Operations

KEY RESPONSIBILITIES :

• To implement the operations strategy using physical development plans directing the activities of staff, consultants and contractors, where appropriate, for the execution of such projects and manage progress concerning time, quality and cost.
• To assist/manage the design and build of new projects from minor works, e.g. refurbishment of office spaces, to major projects, e.g. the planned new School campus.
• Ensure that the School grounds, buildings and facilities are maintained to a high standard and meet the school’s current and future needs.
• Ensure daily and short-term maintenance of all areas of the School. This will involve both reactive maintenance and prioritising a short, medium and long-term maintenance programme.
• The Head of Operations has overall responsibility for Fire Safety and the Security of the School. He/she must work alongside the senior management in the school to ensure all buildings comply with H&S regulations.
• To ensure Fire Risk Assessments and all relevant policies and procedures are fully compliant and carried out on a regular basis and that there is a positive relationship with the local Fire Service.
• To take responsibility for and ensure all utility provision, including water, gas and electricity, is effectively managed and that usage minimises wastage.
• To ensure that boilers, air-conditioning, ventilation and mechanical equipment are maintained, insured and replaced as and when necessary.
• To liaise with the Finance and Procurement departments in any matters relating to capital and operational expenditures and budgets.
• To present the best possible image of the school in general, and, in particular, in all contact and communications with the general public, visitors, parents, students, customers, suppliers and all other external organisations.
• To review new technologies and equipment to provide proposals for improved efficiencies at the school.
• To manage all works are within the budget.
• To contribute to formulating the School’s operations strategy by assisting in evaluating school site and usage options and proposing creative and inspiring suggestions for improvements.

SKILLS AND COMPETENCIES :

THE IDEAL CANDIDATE WILL HAVE :    

• Ability to be part of a functional high performing team.
• Strong analytical skills and proven record of using data and research to support initiatives undertaken.
• Excellent time management and organisational skills with the willingness and ability to take and manage multiple projects at a time.
• Commercially aware and results-driven with good business acumen.
• High levels of personal integrity.
• Results-driven, proactive and able to prompt others to ensure deadlines are achieved.
• Strong organisational skills and the ability to work independently.
• Excellent attention to detail and accuracy.
• Discretion and the ability to deal with confidential information appropriately.
• Self-motivated, flexible and adaptable to different tasks at hand.
• Excellent interpersonal and communication skills including the ability to relate well to people of all levels with sensitivity, tact and diplomacy.
• Excellent English written and oral skills (public speaking and presentation skills).
• Operations Administration or any other equivalent qualification with 3-5 years of relevant experience (equivalent combination of education and experience may be substituted for educational requirements).
• 2 to 3 years of experience working in an educational institution.
• Sufficient numeracy to deal with statistical data.
• Proficiency in Microsoft Office Suite and database management.